Privacy Policy

The following Privacy Policy describes the collection, disclosure, use, and rights regarding any Personal Information (“Personal Information”) obtained by Pro-Trak, and any publications associated with those entities (collectively, the “Company” and/or “we,” “us,” and “our”) when you interact with our websites, mobile applications, or other digital services (collectively, the “Services”). The following Privacy Policy describes the collection, disclosure, use, and rights regarding any Personal Information (“Personal Information”) obtained by Pro-


As a result of your use of the Services, we may collect various categories of Personal Information about you, which will generally be divided into two categories: information that you voluntarily provide to us and information that we automatically collect.

Directly from you, we receive the following information:

Information of a fundamental kind. When you use the Services, we will collect information that you supply to us, such as through our websites, mobile applications, and/or any agreements you have agreed into with respect to the Services. We will use this information to provide you with the Services. These pieces of information might include, for example, your first and last names, residential address, phone number, and e-mail address. Payment and billing information, such as credit card numbers and other relevant information, may also be collected in order to fulfil purchases made online and/or through our mobile applications.

Sources from outside the organisation. Personal Information about you may be obtained from a variety of sources, including publicly accessible databases, joint marketing partners and event sponsors, companies to which we provide client services, such as your company, and social media platforms, among other sources.


Cookies. On this website, we make use of cookies. In web design, cookies are a tiny, encoded text file that is transmitted between a web server and a web browser when you visit a certain website. When you visit the website that produced the cookie file, the cookie file is saved on your computer’s hard disc, and it may be accessible when you return to that website from where it originated. When you visit a website, your web browser utilises the information saved in cookies to make navigation easier, such as by allowing you to log in automatically and using other capabilities and preferences. Cookies are available in a variety of tastes. Cookies that are required for the correct operation of specific areas of the website are known as functional cookies. We make it easier for you to access our website and utilise the Services by putting functional cookies on your computer. We reserve the right to put these cookies without your permission. Analytical cookies are used to improve the overall experience of our website for our visitors. With the use of analytics cookies, we can gain valuable insight into how visitors interact with our website. We need your consent to store analytical cookies on your computer in order to guarantee that our website continues to provide a great user experience.

Other Technological Approaches. The actions of visitors to our website may be tracked through the use of clear GIFs, pixel tags, and other cookie-like technologies, which we may use to collect statistics regarding the usage of our website and/or e-mail response rates. This information may include the following items: information about your computer or mobile device, your browser and operating system (for example, the kind, model, or version), and your internet protocol (IP) address (which may be used to derive your general geographic area).

Log files are kept in a safe place. It is possible that our servers will automatically record information about your use of our website, including your IP address, browser kind, operating system, mobile phone type, diagnostic information, the web page that sent you to us, and other web pages you visit.


It is our policy to use your Personal Information for a variety of purposes, including providing you with our services, managing customer relationships, responding to your inquiries, enforcing our terms of service, personalising your experience on the website, providing information about careers with us, and engaging in marketing activities, including sending you newsletters and other information that we believe will be of interest to you.

In addition, Personal Information may be used to send you alerts or other communications via SMS messages or other media or networks, notify you about new features of the Services, special events, or products, services, and special offers, conduct surveys and contests, attribute content to you that you make available through the Services (such as comments you post), personalise the content and advertising that you see on the Services, and to understand how users interact with the Services, among other things.

Specifically, in connection with marketing operations, some information you supply to us, such as your first and surname names, company names, e-mail addresses, physical mailing addresses, and phone numbers, may be combined with other similar data and stored in one or more contact lists. If you have provided us with your email address, we may use that information to send you information about our services via an automated mailing system and/or surveys using an automated survey creation system. It is possible that these contact lists will be linked into our customer relationship management (CRM) system and/or our internal e-mail contact lists.


With the exception of the following situations, we do not sell, swap, transfer, or otherwise make your Personal Information available to any other firm or individual:

Personal Information about you may be shared with our service providers, suppliers, subcontractors, and other similar third parties on a limited basis in order for them to assist us in the maintenance of our website and other services that we provide. In addition, we may share Personal Information with financial institutions in order to process invoices and payments on your behalf.

In order to provide services or products we believe may be of interest to you, we may rent, sell, or share your Personal Information with nonaffiliated third parties in the following circumstances: (a) when we have your permission; (b) when we have your consent; or (c) as described in this Privacy Policy.

Occasionally, we will share your information with our agents or third-party entities that will help us offer the Services and advertising you have requested or interact with you on our behalf.

Whenever you enter a contest or sweepstakes, your information may be shared with our sweepstakes or campaign sponsors, operators, and/or sponsors, and their use of such information will be regulated by the privacy policies or practises of those advertisers, operators, and/or sponsors.

When required to do so by law or legal process, including in response to a government or regulatory request, we may disclose your Personal Information. We may also disclose your Personal Information when we believe disclosure is necessary or appropriate to protect our rights, property, or safety, or the rights, property, or safety of our clients, or other third parties.

We may aggregate and/or de-identify your information so that it can no longer be tied back to you as an identifiable individual. These types of aggregated or de-identified information are not covered by this Privacy Policy and may be distributed to parties without restriction and for any reason.


You may seek access to and updates to your Personal Information that we maintain by making a request to the e-mail address indicated below under the Contact Us section of this page.

It is possible to unsubscribe from our marketing or promotional mailings by clicking on the “Unsubscribe” link in the email or, for some Services, by signing into your account and modifying your settings in your profile.


Third-party websites, services, plug-ins, content, and apps that are not managed by us may be linked to on our website and in our newsletters. This Privacy Policy does not apply to such services, and we are not liable for the privacy policies, content, or practises of third-party services or websites to which this Privacy Policy applies.

It is possible that some of the services and ads will be provided or supplied by third-party organisations. These firms use technologies such as cookies, pixel tags, web beacons, and other similar tools to monitor and collect information about website visitors to our Services website. A lot of the time, this information will be used to display you advertisements on other websites that are relevant to your interests. We have no knowledge of, nor do we have any control over, the use of cookies or other tracking technologies by third parties, or the manner in which they may be used.


We keep the information we gather about you for as long as it is required for the reasons for which it was obtained, and for as long as is necessary to comply with our legal requirements and to pursue our legitimate business interests.


It is our request that you do not send us or reveal any sensitive Personal Information (e.g., social security numbers) when using the Services (including information about your race or ethnic origin, political opinions, religion or other religious affiliations, health, biometrics, or genetic characteristics, criminal history, or trade union membership).


If you live in the European Economic Area (“EEA”), you may be entitled to certain additional protections and benefits under the EU General Data Protection Regulation (“GDPR”) in relation to the processing of your personal data. If you live in the European Economic Area (“EEA”), you may be entitled to certain additional protections and rights under the EU General Data Protection Regulation (“GDPR”). In this respect, we may ask you to identify the country in which you are located when you use or access the Services, or we may make this judgement based on your IP address. Any conditions in this section that are inconsistent with other terms in this Privacy Policy will be applied to persons who are situated in the EEA at the time the Personal Information is collected or processed, unless otherwise stated in this Privacy Policy.

For example, you could be able to exercise the following rights: In addition, you have the following rights: I the right to be informed about how your Personal Information is being used; ii) the right to access your Personal Information; iii) the right to correction of data discrepancies; iv) to be forgotten; v) to restrict processing of your data; vi) the right to data portability; vii) the right to object to computation; and vii) the right to be protected from automated profiling.

In the sections above, we outline the kinds of Personal Information that we collect and the different ways in which we treat your Personal Information, among other things. For the most part, we will handle your Personal Information only with your consent; (2) to carry out the terms of a contract between you and us; (3) to comply with a legal requirement; or (4) if we have a legitimate interest in doing so, taking into account your interests and basic rights.

If you are a resident of the European Economic Area and would want to contact us about these or other possible rights under the GDPR, please use the e-mail address mentioned below under the heading “Contact Us.” If you feel that we have not complied with relevant data protection regulations, you may also have the right to file a complaint with the appropriate data protection authority in your jurisdiction. Consult article-29/structure data protection authorities/index en.htm for further information.


Children under the age of sixteen are not permitted to use our Services. It is our policy not to intentionally collect Personal Information from minors under the age of sixteen (16). It is our policy to quickly erase any Personal Information that we receive that we learn was given by a child under the age of sixteen (16). The Federal Trade Commission’s home page can be found at if you would like to learn more about the Children’s Online Privacy Protection Act (COPPA).


We make no representations or warranties as to whether or not our Services will respond to do-not-track signals. Please read for additional information on do-not-track signals. You may, however, opt out of certain monitoring by following the instructions in our Cookie Policy.


We take appropriate security measures to safeguard your Personal Information against unauthorised access, improper use or disclosure, unauthorised or unlawful destruction, or accidental loss. All of our employees, as well as any third parties who process your Personal Information on our behalf, are required to maintain the confidentiality of your information. Although we believe that the security measures in place will be adequate, we cannot guarantee that they will be effective in protecting the information you choose to communicate to our site.

It is possible that the personal information we collect will be transferred to, kept, and processed in the United States or in any other country in which we or our affiliates or processors have operations. When Personal Information is transmitted from the European Economic Area to the United States or other countries, we have put in place adequate precautions to ensure its protection. Your permission to information transmission to our facilities, as well as the facilities of any third parties with whom we share information in accordance with this Privacy Policy, is implied by your use of the Services.


We reserve the right to make changes to this Privacy Policy or any part of it at any time without notice to you. Please examine our Privacy Policy on a regular basis for any updates. If we make significant changes, we will make every effort to notify you in advance, for example, by email or by posting a notice on our website.


If you have any concerns regarding this Privacy Policy, or if you wish to make a request in accordance with this Privacy Policy, please contact us at the following address:

Contact information for privacy concerns: [email protected]

Witan Way, Witney, Oxfordshire, OX28 4FF is the address for the Privacy Policy Admin.